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Request for Museum Village Rental

Client Information

First Name

Last Name

Organization

Primary Phone Number

E-mail

Mailing Address

Booking Request Information

Please visit our website to view a list of township operated facilities, rental fees and operating seasons.

Facilities not listed below may be run by a Community Hall Board and are rented through their hall board representative, not the Township. Please visit this page for a list of Community Halls and their contact information.

Facility

Grounds Only (No access to building interiors)

Head Church Chapel

Head Church Tea Room

Head School Emporium

Rental Type

Start date of request

End date of request

Start time of request

End time of request

Estimated Attendance

Important Rental Information

CONDITIONS:

Additional washroom rental is required depending on guest count. Staff will provide additional information dependant on attendance estimate.
The Museum Village site is not fully accessible. Please inquire for more details.
Smoking is absolutely forbidden inside any Village building, or on the property of SSMV. By law, there is no smoking or vaping on the outdoor grounds of this facility and any public areas within 20 metres of its grounds including the SSMVA parking lot.
Tents require a permit. The renter is responsible for obtaining the permit and proving the Museum with a copy.

Insurance

General Liability Insurance is required for ALL facility rental requests. The renter may obtain insurance through their own broker or by using Armour Insurance Ltd.. The copy of insurance must list the Township of Scugog as an additional insured and be insured for a minimum of two million dollars coverage, unless serving alcohol (see below).

Please check box below:

I have read and understand.

Signed Contract

A signed facility contract will be required when the rental is confirmed.

Please check box below:

I have read and understand.

Alcohol

If serving alcohol the renter must provide a Special Occasions Permit as well as the Smart Serve numbers for the person serving alcohol at the rental. You can obtain a Special Occasions Permit online. If alcohol is being served the insurance must be for a minimum of five million dollars coverage and list the Township of Scugog as an additional insured. All renters must follow the Township of Scugog Municipal Alcohol Policy.

Please check box below:

I have read and understand.

Payment and Refund Policy

Payment must be received at the time of booking, or a credit card may be kept on file to hold the date and will be charged two weeks prior to the rental. If a credit card cannot be provided, a deposit of 60% will be required to reserve the rental date.

Please check box below:

I have read and understand.

Refunds and Cancellations

A cancellation fee will be charged for any facility cancellation made 2 weeks or more prior to the rental date. No refunds will be issued if a rental is cancelled within two weeks of the rental date. The Township of Scugog has the right to cancel or relocate a booking at any time up due to unforeseen circumstances.

Please check box below:

I have read and understand.

Additional Request Information

Please include any additional information pertaining to the rental request.